Julius Sokenu: Hi everyone. Welcome, and thank you for joining us this afternoon, actually the evening now, it's after four,
for this fall 2021 operational planning meeting. First and foremost I think everybody should sort of, you know, give themselves a round of applause, because I think it is so important that we made it this far. When you think about it, a year ago, this past, actually probably a year ago today,
you know, we were getting ready to transition from on ground instruction to fully online instruction.
And then we had really a matter of days to get that to happen and we we're just thrown into it and, subsequently, you know, 1500 CRNs, offices moved
services and operations moved online and then, subsequently sorry to bring some folks back to campus and other
activities, but we're still grappling with a pandemic that's taken so many lives,
grappling with a change in the way in which we engage the world. I mean for many of you like if you're like me, you know, you walk outside and you are conscious of another person's presence coming towards you.
And that's not the world we lived in before, right, and the world has changed and it's changed a great deal since last March. There is hope
we have a vaccine and we're seeing the numbers of transmissions decline and a lot of that I have to be, we need to give ourselves credit again for that, but, you know, folks are
making the wise decision of staying safe, and masking, and cleanliness protocols, and disinfecting protocols, etc, etc.
And that is saving us and we can't of course, stop doing that. It helps those of us who are in the education sector that were one of the essential workers that were able to
receive the vaccine earlier in the process, but as President Biden has said, the goal is to make sure that the bulk of adults who want to get the vaccine can get it as of May have it at least this summer. So,
we keep doing that work.
You know, if you haven't been vaccinated please seriously consider doing so. I got my first vaccination dose my next one will be in about a couple of weeks so,
I'm, you know, ready to go and just sort of re-face the world. I'm gonna start traveling in the summer, if I can. So that's the really,
today's meeting is an opportunity for us to start thinking through and continuing the work that we've done in the past to move us towards returning to in person instruction on campus.
We have not been closed. We've been working, every one of us knows that. We're engaged in doing really great work and supporting students leading the mission of the institution, under these circumstances.
We're now looking at returning back to campus,
and in returning back to campus having to sort of re envision what our new normal is and will be.
So today's an opportunity for that conversation. Thank you to those of you who are have agreed to serve on this operational planning meeting, operational planning group, sorry.
And the operational planning group and I'll sort of flash the names of the individuals in a second, but the operational planning group is a representative group of folks from our campus community and from our community.
So we have faculty, we have staff, we have administrators, we have students, and we also have folks from our local community who are serving on this source, to help us as we navigate being members of the Moorpark community.
It is very important that we see that this group, this work group as an opportunity to filter information so that we can help
plan, we can help craft the learning environment, the working environment that we will be engaged in, in the fall.
Every one of us, every one of you, and every member of our campus community is part of this planning effort, and I think it's important for us to think about that.
That we're all a part of this work of making sure that when we come back to campus we're doing it safely.
Making sure that when we come back to campus that we're looking at ways in which we can continue to effect learning in meaningful ways for our students.
Making sure the work environment is safe and consistent for our employees.
And equally as important that we're able to do the magic that we do in Moorpark College community family, right? That we adjust, we change, we do better.
So today is an opportunity for us to get the members of that work group together and we thought it'd be a great idea to invite the rest of campus to hear the first meeting and to participate in the first meeting of this work group.
I'm going to share with you the work group members in a second, so you know who they are.
Okay, now, can you see this? Or is it like itty bitty tiny
print? Okay so I'm just going to sort of show you, with you the names of the members of the operational planning group and you'll see sort of, you know, who they are, who they are
representing.
So we have a Shandor Batockzi for SEIU he's also a Library Tech at institution, Marina Bayless is the ASMC
Finance
Thank you so much. Oleg Bespalov, Dean, Robert
Cabral, Dean, Matt Calfin, Dean, Allison Case Barton from the health center, Jennifer Clark, Business Admin Services Vice President,
Khushnur Dadabhoy, Dean, Howard Davis, Dean, Lynda Dobson, College Services contact John Everlove, Allied Health EMT Coordinator, Chris Fennell, Moorpark High School at Moorpark College, and PJ Gagajena,
Assistant City Manager, Moorpark. Thank you so much for joining us. We are members in the Moorpark community, and we want to make sure that we integrate our community members into our planning process.
Monica Garcia, Dean, Amanuel Gebru, Student Services Vice President, Hugo Hernandez, the AFT, but also our faculty in history,
Carol Higashida, Dean, Lieutenant Huisenga, Police, Ashiwin Naresh Kumar, ASMC Student Organizations,
John Loprieno, Director of Institutional Advancement Community Relations and Marketing, Dan McMichael, Director of Technology,
Priscilla Mora, Dean, Cynthia Osuna, Business Admin Services, Michelle Perry, Fiscal, Mary Rees, Academic Affairs Vice President,
Erik Reese, Academic Senate President, Linda Resendiz Classified Senate President, John Sinutko,
from Facilities M&O, and me. So this is, these are the members of the Operational Planning team, we will invite guests as necessary, but again
these are the official members, but this is not an exclusive group. At the end of today will be asking you
others whom you feel should join this team, but we want to make sure that it's a group of folks who are committed to doing this work and will be present on a consistent basis and that consistency will help us frame
our work. So that is the membership of the group. Our intention today is to really sort of give you a sense of where we're at.
Our intention today is to be explicit in terms of getting feedback from you as our campus community. What are your concerns. What are your expectations.
This is an opportunity for us to plan together. We do not have all the answers. We will not have all the answers.
The fall semester's five months away. Anyone who expects that we have answers right now knows that that's not realistic. What we can do is try and plan and be as
nimble as possible so that we can pivot as the opportunity presents itself.
We don't know all the answers. I don't know all the answers. I look to you. We look to you for us to do this work together. Yes, will decisions have to be made and will the decisions have to be made by those of us
managing the institution? Yes, of course, that's our responsibility to you, but your responsibility to us and to the rest of the community is to help us understand what your concerns are so that we can be
we can effectively address it, we can be authentic in the way in which we explore and address the situation.
There's so many things that have been done, and we hope that today you'll hear what some of those some of those things are.
you'll get a sense of areas where there are gaps, where we need to fill those gaps and we'll be able to address some questions that you have.
This will be so much as presenting but also hearing from you, so it's not just talking heads for the next hour and 20 minutes or so, it really is an interactive engagement, so that we can get from you.
At the end of this meeting today, our goal is to sort of set up as best as possible and identify times
for a consistent meeting of this work group every two weeks that they get an opportunity for this group to gather together.
For those of you who have to plan the operational plan for fall 2020, it's a similar engagement.
This time around our goal is to really work towards creating the Moorpark College specific plan, the Moorpark College specific operation elements, so that way we can roll that out and employ that in work that
is to come. So that's my piece for today. The goal here is for us to really engage one another. Please do not be shy. As you can see we've asked you to please try unmute yourself, but if you have questions, please,
you know, raise your hands, use the reaction button or type in chat.
This is really an opportunity for us to gather as a community and begin this conversation. Once again I thank those of you who will be members of this operational planning group for all the work that is ahead. I know that
we, the college community are here in support and in service to this work. I will pass it on to
Dr. Jennifer Clark our Vice President of Business Services.
Jennifer Clark: Good afternoon everybody.
I'm going to try to keep this very brief.
I'm going to try to catch everybody up to sort of what is, in terms of the operations on campus if you've not been on campus
lately, and then i'll share very briefly sort of what we're thinking about in terms of the fall, but again I don't want to take, we've only got 20 minutes for this section. So again I'll try to be brief, just so that we can begin to have a dialogue,
ask questions, voice concerns that sort of thing. The items that are listed on the agenda, there are six of them cleaning, ventilations, health screening, contact
tracing, vaccinations, physical space modifications, and food. This is not an exhaustive list of all things that fall under operations, there are many other items.
These are just again in thinking and brainstorming for the purposes of this meeting, these were the items that sort of came to the top of our heads, initially, as points that we wanted to hit on, but this does not
I mean if we've left something off, which is entirely possible, please bring those issues up as well.
So with that I will simply, again I'm going to try to go through these quickly. So cleaning,
I will say that we are compliant, we are as compliant as we possibly possibly can be, with OSHA and we will continue to be compliant at minimum the OSHA guidelines that are
presented or available to us that's sort of the baseline for us. And ow it may, will there be new, updated guidelines from OSHA? That's certainly very possible.
Again that's sort of what we that's sort of the the authority that we pay attention to in terms of cleaning. In terms of, so cleaning, we are looking at, of course, shared spaces happening at least daily.
Staff have machines that allow them to do high capacity, high volume cleaning very quickly.
We know that for fall, in terms of cleaning in between courses, we are doing our best to schedule enough time between courses. I believe 30 minutes is what is allowable to allow
staff to get in in between courses or classes to physically clean that room with those machines that I mentioned, to have in time for the next class. This will likely
necessitate the need for us to hire additional staff, which we are very prepared to do
for the time being we have CARES money we have one, we have two, we've heard we're going to have a wave three so as long as we need to we can have those people in place to help us do whatever cleaning is necessary
in those spaces. Ventilation, I will say that we do flush out, we have air,
fresh air flushed out two hours before every single day, but two hours before people come onto campus, we have fresh air being flowed through our system.
We have at least merv and according to OSHA, merv 13 filters everywhere. A couple of buildings are even up to a higher standard, merv 15, which the I think it's the LMC and I know the gym have the HEPA filters which are the merv 15 filters. So, in addition to that we're looking at
additional like you've it's UVC solution we're actually looking at district wide,
a UV solution within the ducting. That would be an additional layer of air purification so as air flowed through the ducts this UVC light would be again in the ducting
helping to kill additional pathogens that pass through, and we do have airflow passing through a complete air exchange every six minutes, no I sorry every 10 minutes six times an hour.
Health screening and contact tracing that's something that we've been doing for a number of months now. I will say that I know Allison, I see Allison nodding her head.
Her team at the end, at Student Health Center have been doing an amazing job doing the contact tracing.
We have an app that everyone's been using as they come onto campus. They go through that they answer the basic health questions, the health screeners kind of check their temperature,
when they get a green past they come on the campus there are QR codes that let us know where they've been.
People are on the whole very compliant with that system. I expect that we will continue to do so and that really, really helps on the back end Allison's staff do the contact racing so that there is any kind of issue exposure or whatnot,
we have a database, we have information as to who to contact, when, but, you know, it helps them in their contact tracing work. So that will continue
for the foreseeable future. Will we have additional screening station, additional health screeners? That's very likely. We are expecting more people to come on campus. So where, and how many, and what that's going to look like, we have yet to determine that.
Again, we're still planning, but we know we're thinking we're going to have to expand that program very likely. We know that vaccinations are going to play a role in this, as
we'll get there either the Johnson and Johnson they're single vaccine, or with the other two Moderna or Pfizer that requires two
vaccinations, as people go through that process, there will be some update to the system. I don't know that Allison I'm seeing Allison nodding her head I don't know that the company, the software company has yet worked out exactly what that's
going to look like,
but there will be a way for people to in the system, indicate that they have been vaccinated
and I expect that that will provide some sort of a fast track for checking through the screening stations and getting onto campus. Exactly what that looks like? Not sure, but the vaccinations are going to play a role.
Space modifications, our physical space modifications, our F M O staff are amazing have been doing amazing work have already started on this. We know that in the Student Health Center we've already got plexiglass that has been installed. We know in
in Fountain Hall, in the welcome center they're working on this
counter in A&R also in Financial Aid right by the business office and a number of other locations we're talking about division offices, but I know the fountain hall plexiglass is largely it is nearing completion.
So we know that there are going to be these structures or these barriers installed for fall. Again we know the high traffic areas so we're installing them now.
There are going to be some nuances, right, so, we know that people are also working offices in Business, in division offices, Counseling staff.
We're aware of all of that. We know that Financial Aid also has very small spaces,
which physical distancing at six feet isn't possible, so we're looking at alternative locations where people might set up office, whether that's in a classroom again, a much larger space, so that people can physically distance.
But again, the nuances of each department in each area those plans we still have to work out, but these are all things that we've been thinking about and know have to be
woven into our fall plan. And lastly, I just want to mention, we know food is an issue and it will be a larger issue, as we have more students on campus. I will say at this point
for people that are on campus we do allow eating on campus in designated areas, it's outside only there are no there's no indoor eating at this time. And we ask that people, you know, physically distance outside if they are eating their lunch or whatever.
Now as the fall rolls out again, you know, we have vending machines that potentially, you know, could be
in service again they're not currently in service what's that going to look like if students are on campus longer, we know that this, these are potential issues that we have that will have to work out. We are
more eating on campus we'll have to figure out how and when and where and what is the safest and most effective way
to allow that on campus for the fall if we're going down that road. So that was my spiel. We have a few minutes still in this section. So we want to kind of open it up and have people, you know, share your thoughts, ask questions, etc, and so on.
Priscilla Mora: Jennifer are you able to describe
where the locations are that are allowable for eating food?
Jennifer: At this point, Priscilla, the Campus Center is closed, has been closed, right? At this point the places that are designated are really outside. So there are tables
I think there are tables that have been, that are available in close proximity to all of the buildings where people are working currently. So it's basically an outside table.
Priscilla: Okay, so any outside space it's not a designated
outside- [Jennifer]: Yes.
Priscilla: All right, okay. Great thank you.
Elizabeth Nielsen: Jennifer this Elizabeth.
[Jennifer]: Hi Elizabeth. [Elizabeth]: Hi, what plans do we have to address the social distancing and the restroom use in the
Administration building, because those restrooms are very, very tiny, and the fact that we have both faculty and staff and students using that area, sometimes without hot water, I'm wondering if that's been given any thought?
Jennifer: Well, we know that.
So we know
the sort of the guidelines six feet, as you say, as you point out it is a very small a restroom.
What I've seen and it's not practical for us to stand to have a monitor standing outside the door, for example, all day long, that's not practical. So I expect it will be sort of a self monitoring thing.
Again, if should fall calm and that and the physical distancing is still six feet,
knowing that that restroom is as small as it is, my recommendation is to put a sign, what comes to my mind, is
put a sign on the door just to say, you know, due to the limitations of the room, you know, one person or two persons or whatever the
whatever someone tells me is allowable in terms of the square footage of that room, we would just say one or two people at a time and just people would have to self monitor.
Elizabeth: Thank you.
Jennifer: Are there any other like concerns that I haven't hit on?
Julius: Jennifer there's some questions in the chat and one has to do with presence of outdoor hand washing stations if we would be
getting some of those and putting some of those in place.
Jennifer: So certainly I don't know about hand washing stations, that requires water and certainly we have been trying to source from the get go and I saw John is on the call,
sanitizing stations for months and months and months. I think we were able to
to procure some more recently. I have lost track as to how many we've been able to procure, but certainly having additional hand sanitizing stations is absolutely part of what we're thinking about. And I'm seeing John nod his head.
So I'm sorry it's hard for me to see chat and share my screen at
the same time. [Julius]: Yeah no worries there's another question regarding vaccinations, it says from Tiffany, "Do we know if vaccinations will be required or recommended, optional for faculty?" and then it has folks, students with questions.
Jennifer: Do you want to address that Julius, because I think the Chancellor. Yeah.
Julius: Yeah so just to be very clear, we are encouraging and highly encouraging folks to get vaccinated.
We are recommending it we're highly recommend it and we're encouraging it, both faculty and students when that opportunity presents itself.
We are not mandating at this point in time, that faculty or students get vaccinated, we are encouraging our faculty to do so, and our staff to do so, and administrators to do so.
It is just best practice in terms of the environment in which we exist in. The more folks who are vaccinated, the safer we can be.
We cannot require that students get vaccinated at this point. There is no legislation that that requires that, but like we will be doing with our faculty and staff we'll undergo campaign
that encourages students to get vaccinated. I think the best case scenario for at least the beginning of the fall semester,
is that we will have mixed status people on campus there'll be folks who are vaccinated folks who are not vaccinated.
That is the reality of what the beginning of the fall semester will look like and thus, we still need to practice social distancing, wearing of our face masks, full face covering. We still need to be aware.
Okay, we still have to be aware of the CDC guidelines.
Jennifer: So any other thoughts on this topic before I because I'm looking at the time. Five five and 20 is 30. We're at 4:31 I want to try to make sure we have time for the other items.
Elizabeth: There's another question, there Julius.
Julius: Yes there's a question about office space, "Are there any plans to rotate faculty use of office space? Many of our faculty offices do not provide opportunity to socially distance from each other."
Jennifer: So I think that that is when I refer to the nuances of each department. I think that's one of the nuances. So that's one of the, you know, the many ways to approach this issue.
You know, physical barriers is one, rotating people sort of have different days or different schedules that's another way of handling it.
Having, you know, some people at home some days and other people at work other days. It really depends on the department
the division. Whatever works or whatever is best for, you know, whether it's the student population that you deal with, or, you know, whoever your customers are in your area.
It's whatever works best for your particular department. So those the details that are to be worked out sort of in that department, but rotating is certainly, it's certainly an option very viable option.
Julius: And just as we talked about
folks who are classified professionals being able to, you know, take over classroom spaces and use them for meeting students and
hosting our their office hours, we can consider the same thing for faculty. So just so that we're aware of our goal is to make sure that everyone is in a space where they are safe, where they feel secure to work, and where it is appropriate.
The other question is, "Could we require that those who are not vaccinated must remain online rather than on campus?" We cannot require that students at this time.
[Jennifer]: Okay. [Tiffany Pawluk]: Can we require that of faculty? I'm sorry this is Tiffany.
Julius: At this time, we are not thinking of requiring that of faculty.
[Tiffany]: Thank you, that was something that had come up in my area. [Julius]: Yeah.
[Deb Brackley]: I have a quick question about Tutoring? [Julius]: Yes. [Deb]: If we do open the Tutoring Center let's just say for appointments, how often would that space be able to be cleaned because it's not like a classroom it's different?
Jennifer: Right that's a great question.
Deb: So.
Julius: Questions there are a bunch of questions that you're going to ask today, so we're going to say here's a question for the operational group to handle, right? That's why we have this operational group. So,
please keep a log keep a running log of these questions that fall into that category. For those of you who are in the operational group, these are some of the questions that you will have to help us answer, so that we can be effective. Thank you Deb that's a great question.
Jennifer: And if you have suggestions Deb because you are the most familiar with how things run at peak times the, you know, the setup of the room, I mean if you have suggestions, please, or, if you want to participate,
please, I mean we, you know, we need all the brains, we can get on this as possible, so.
So is it okay, if I go to the funding item now is that all right?
Linda Resendiz: There's two persons that have their hand raised.
I don't know if you want to answer their questions, one is
I can't pronounce your name is it Loay?
[Loay Alanji]: Yes. [Jennifer]: Loay.
Linda: Loay and then
the next is Hugo.
Loay: I'll speak fast. In the computer lab we have 44 machines, we expect to have 10 to 20
students there. Since they're going to be there and I'm gonna have to walk to them and help them with their code, we cannot do that, of course,
can we have an application installed, which is available where from my machine, I can click on it and just see his machine and I'll have either control over it, or at least I can see what he's typing and hence I can guide them without me having to walk to them? [Jennifer]: Yeah.
that is a perfect example of a CARES eligible expense,
certainly. So I would ask you to work with your dean and admin to submit that paperwork to get that requisition going so that we can order that software.
Loay: What is it called?
Jennifer: I'm sorry?
Loay: What is it called under what?
[Jennifer]: It's the CARES funding. [Loay]: CARES, thank you.
[Mary Rees]: You can work with Robert he can help you get that Loay. [Loay]: Thank you.
Jennifer: Thank you, great question, Loay. Hugo?
[Hugo Hernandez]: Hi Jen. I was just wanting to verify, he said that in a point to ventilation that fresh air is brought into the each building two hours before? [Jennifer]: Yes. [Hugo]: And you said that all ventilation systems or HVAC systems have M 13 except for some that have greater like M 15 or M
HEPA filters? [Jennifer]: Yes, there are two buildings that have M 15 which is the HEPA filters, which is a higher standard.
And those are the two newer,
newer buildings, the gym and I think it's LMC isn't it John? No, sorry I'm getting
HSC? [Julius]: The Health and Sciences Building.
Jennifer: Sorry, say that again John?
John Sinutko: HSC.
Jennifer: HSC. Thank you I apologize. Those are the two rooms that are the two buildings that are newer.
Hugo: And then the last point of clarification, did you say that the air is exchanged through the systems six times an hour 10 times an hour?
[Jennifer]: Six times an hour, every 10 minutes. [Hugo]: Thank you.
Jennifer: And that will continue, and when again when we get the UVC that's moving forward that will be an additional as every 10 minutes that air is flowing through, every 10 minutes it's going to be
zapped that UVC light in the ducting.
Hugo: Thank you. I just wanted to clarify, because there are a number of questions about ventilation, you know, being one of the most important aspects of feeling safe and comfortable on campus. So I wanted to know where we were at
currently. Thank you. [Jennifer]: Yes, I do want to say we have some portables that are in a different situation. So we have the portables the EOPS,
those portables and then the high school portables and I think John those are the only two portables right? Yes, so those do not have the Merv 13
filters those do have the windows that open, unlike the buildings. So there's a different process that is used that will be used for those particular locations.
Hugo: Thank you.
Jennifer: Okay, well, if there are no other questions I was going to move on to the pandemic relief funding and try to hit that,
as quickly as I can.
I'm not going to give the the details. Suffice it to say that we have had, we are having a lot of money federal money
being given to not only Moorpark, but to all colleges and universities across the nation starting last year last so, 2020.
The first money started coming through in April of 2020 and that was the CARES Act, and that was directed at students and then shortly thereafter
money started flowing to the campuses. So that was sort of the first wave of CARES funding, right, and that was two and a half million for
students and two and a half million roughly for the campus. So now here we are almost a year later, and we know that as of December 27th, last year, so about three months ago, there was a second round that was signed by the President a second round of pandemic relief.
It has not, the money has not started flowing yet to the campus. I expect we will be getting the money very, very shortly.
But it is more than it was the first round. So the second round is now, I want to say so, the second round for students is about another two and a half million dollars in direct student aid. The institutional portion is almost 8 million dollars.
So we have plans for hands that we're talking about in terms of facilities and how can we create outdoor structures, outdoor locations to hold classes, which I'm sure Mary's going to get into,
that are going to allow us moving forward to have more options, more classroom options for a variety of difference. So that's
quite an emphasis of the second round of funding is what we're looking at in terms of physical spaces to have classes.
There has just been announced as of a few days ago, a third round of funding that will be coming to the campus. We know that I don't have an exact dollar amounts,
but we know that the third round of funding is going to be about $18 million to Moorpark College alone, half of that is for students in direct aid so about 9 million for students directly, and another 9 million for the institution.
So that's a lot of a lot of funds, a lot of federal funds and then we also have the Covid Relief Block Grant, which is another say $600,000, 700,000 when you count the fed-
well I'm sorry it's about 900,000 total when you factor in the federal portion and the state portion,
that we've had for a few months now, and we've been spending it we have another year to spend that money as well. So I don't even know adding all those numbers up it's just a lot of money.
And so, this is another reason why we have you all here as part of this group, so that you can help us strategize on how, at least with the institutional portion, how we can best
strategize to spend the money on of course items that are related to the pandemic and therefore allowable but that are going to allow Moorpark, you know, sort of moving forward, you know,
facilities or improvements that are just going to make it better for our campus in the long run, that we can continue to take advantage of.
I mean, like the air filtration system, I.
mean that's that's great for Covid, but it's great in, you know, in terms of just general health and safety moving forward. So, you know, we all feel really good about that idea.
Anyway, so I'll shut up now. Are there any questions or comments?
[Linda]: Jennifer, Ashwin had a his hand up. Did you have a question Ashwin? [Jennifer]: Ashwin.
Ashwin Naresh: Yeah I asked it in the chat. It was basically will be computers still be accessible for students in the library and Fountain Hall, and if so the keyboards and mice be sanitized often?
Jennifer: So yes, that is part of
the cleaning process and we our FM & O staff have machines that help them do that very quickly. Particularly the computer lab, like, for example,
we might if we have a class, Loay has his students in in his in that room for an hour, you know, another class maybe comes in half an hour after that, FM & O staff can come in and they have a machine that will allow them in 10 minutes to disinfect
all surfaces in that room at once. So, and then it needs about another five minutes to dry. So yes, that includes keyboards, mice, it's all surfaces.
Ashwin: Thank you.
Linda: Ruth is asking, "If we buy the FLRs and place them in lot H, where will food distribution be done?"
Jennifer: So it won't be in lot H, it will be in the overflow parking lot.
So, that but Ruth that is that's kind of in the top of my mind as well because
we know that and field hockey is another
that field,
we know that we have an outside group that use the field as well, and so and there's parking and parent drop off. We know we have food distribution in that area, at least twice a week and we'd love to be able to expand it I know,
three days a week, four days a week, I mean every day of the week, would be fantastic I don't know that we can do that, but we obviously want to do that as much as we can, having
those classroom setup and the overflow area, we know that that will have some sort of impact on traffic.
So that is something that we're going to have to think about and work out, but it is definitely something that we have thought about but yes, thank you for raising that question, so we can make it in the notes and make sure that we address that, because that is a concern, thank you.
Hey Tim.
Tim Lumas: Yes, I was there today with Ruben Castro. We do our food sure they're also on Fridays.
The classrooms where there will be is not an issue, but I think the major problem is going to be students are going to want to park down there, instead of walking.
And the parking is limited and there are times when, especially on Tuesday, that line goes, all the way around the field hockey and back up into the upper part of lot H and the soccer field if
you have that building there, [Jennifer]: Yeah. [Tim]: you restrict parking that would be easier if, you know, on everybody with not that it's going to be congested.
Jennifer: Yeah I hear you. So as part of the current operation that was put in place for last fall,
we had restricted areas where parking was allowable for students and faculty. There are designated spots on campus that are allowable, other areas are not allowable.
So I can't tell you exactly what that will look like for the fall, how
much that might be modified, but that is definitely something that we will have to address to make sure that we have very specific designated areas for students and faculty to park, so that we don't interfere with, you know, students getting to their class,
or, you know, the food share program, or the field hockey folks, or whatever it is. So parking is definitely an issue that we will
be looking at and addressing knowing that there will be a higher sort of a census, more people on campus, right, in the fall. So thank you for asking that question.
Timothy: Thank you.
Linda: Jennifer? Vanessa Roberts asked "If students will still be able to congregate in the middle of Fountain Hall? Will those computers be moved?"
Jennifer: I thought we were, Mary I thought we were going to move?
Mary: Right. At this time and as Julius and Jennifer have said we're looking at a lot of different options and we will
it's going to be a process and we're going to start with something, and if it doesn't work we'll continue to improve and change it.
But right now, the plan is to not have class rooms being used in Fountain Hall, nor have study areas in Fountain Hall.
So that Fountain hall would be available for the Counseling, A&R, Financial Aid, so that some of the actions that need to take place in that are kind of in small rooms now can move into the classrooms.
So what we would have is other designated areas, the
bottom floor the first floor of the library, LLR, they're set up ideally for computers people to work on computers in there and student study area so that area would work well. And what we'll work on is defining other areas, but right now the plan would not be Fountain Hall.
Linda: One more question from Elizabeth, "Will Covid testing site be located on campus in the fall?"
PJ Gagajena: This is PJ with the city of Moorpark.
Jennifer: Great thank PJ.
PJ: Hi everyone, you know, I'm glad this question came up actually the city had asked the county about this a few weeks ago and with, you know,
rising numbers of vaccinations they've received that the testing would decrease later in the year, and, you know, specifically asked about Moorpark College and
the county is putting a plan together right now to figure out how to distribute Covid testing kits or possibly place them applications accessible to the community.
So, if it does, you know, they do ramp that down, as we see, you know, less cases of Covid, they do for see removing that testing site there.
So we're still waiting for their plan on how they plan to do that county wide, but they for see distributing the testing kits possibly a drug stores or at health facilities and clinics,
but they do understand actually the college, the Moorpark College site is one of the most successful ones in the county but
hopefully we'll hear from them soon once they put that plan together.
Jennifer: Thank you PJ.
PJ: Sure, you're welcome.
Jennifer: Well if there aren't.
Linda: Two more questions..
One is,
"Who would be monitoring the first floor of the library and will there be new occupancy limits for the library?"
Mary: You know, clearly we're going to have to have both.
If we have the bottom, the first floor of the library open as a student study area, this would be a good area for
we have two areas, we have a welcome desk for students, and then we have a virtual online student support desk which are both really important things that we've recently added to help students out.
Perhaps one persons that are working in either of those
positions or a different person there at the first floor of the library, that would be able to help the students with the online concerns, as well as would
kind of ensure that we don't get overcrowded. We would mark off where people can be and where they can't be. So,
we would have to keep track of the total numbers, yes, on the bottom floor.
And then we'll talk a little bit about the Tutoring Center but I envisioned that we would have the first floor with certain designated areas. We would probably have a a scheduling system, which is what we set up during the finals and it worked out really nice.
Michael Ashton set us up a
scheduling system, so that students that wanted a place to come in and have reliable internet could come in and use it.
Danielle is telling me the library's looking into a seating assignment system where you would allow which would look like to allow students. So the library's looking at it, so we would schedule down
on the first floor for students, and we would also could schedule up on the Tutoring area as well.
And I think we would try to control numbers, not by counting people coming in, but by through scheduling what's going on on there. Clearly, we would see what assuming those two would work, and if they don't we'll have to continue to improve the systems.
Jennifer: Probably move into instruction Mary.
Mary: Okay, very good. I think one of the first questions that people have and we do appreciate all the questions because they're the things that are on your mind and
if we can help or otherwise we jot them down, and we will kind of work on those areas and that's what the group is intending to do.
Currently, this semester we have about 16% of our classes have an on ground component.
I think most of you heard us talk about that for fall at Moorpark we've been aiming for about 30% with an on ground component. I know, overall, the district is helping for about 50.
And I think, as we move forward we'll be moving in that direction, but right now we're we're probably closer to the 30 mark. It really depends, if we look at
dance, theatre, and arts we're about 70% for fall. If you look at math and
the sciences we're probably about 37%. Some of the other areas are closer to 20% so it's really going to depend on what area.
Because, remember, we went through and tiered all of our courses to define who needed to be on ground in order to accomplish their
first, that we were required by accreditation for their boards and that such as nursing and the rad tech and that.
Then we looked at our tier two, those that are required to be on ground in order to accomplish their student learning outcomes.
And then, our tier three that either because of the faculty or because of students for pedagogical reasons
that they wanted to be on ground and then tier four ones that were prefer had a preference for being online. So we went through and tiered all of the courses,
and right now we're currently doing our tier ones, and our tier two and with
hopefully, some for summer, but mainly for fall we're really hoping to bring our tier threes those that ones that for pedagogical reasons or because the faculty prefer
for their teaching pedagogy to be on ground. An example of that might be math. We know that our math numbers have gone down this year.
We're assuming that a decrease in students signing up for math is partially going to be due to a students being more comfortable with an on ground environment for taking their math classes.
We have our why really clear. Why do we need them to be on ground? Because we believe that the students will do better in that environment or that some students would be I should say.
So we're looking at how to. We try to identify a problem and then try to figure out how to address that.
Jennifer mentioned and I'm sorry Jennifer I thought please be free of talking about the facilities.
We've gone with looking at if we assume that fall is going to require us through Cal OSHA to still be masked and to be six feet apart
distancing, how are we going to do that and increase, have more students come on ground? One of the ways is by providing more large rooms, where the students could be.
And what are the things we're looking at is one is to build an amphitheater, an outdoor facility
it's been on our master plan for, I think, since the start of the campus Julius, you could correct me if I'm wrong on that.
But build one that could be help us out for our theatre for our music and for other courses that can be outdoors with us a shade structure and some storage and we can use that long afterwards. We're also looking at
three different
they're like air supported tents, which really doesn't give them,
doesn't describe them, we're calling them flexible learning rooms. They'll be smart classrooms with heating and air conditioning. And
we will pave the overflow parking lot, we're saying lot down by H, but H is already a parking lot but near that there's a dirt area, we would pave that and then put these
large structures on that. And they're designed to hold 40 to 50 students separated by the required social distances. So these are going to be large structures that we can use afterwards as well,
and they're kind of like if you've seen outdoor sports or sporting events like tennis courts or something like that, that kind of really large structure that goes up those. So yes, FLRs.
Priscilla you're talking about the mentions about an 84 we're probably looking at one's a little bit smaller than the 84. We're probably looking at ones that are be in the 50 range of for students.
So we would have those large structures that would allow us to have one that provide maybe for math all day long we would have math classrooms in that.
We would have a second one that could offer courses, for example, the the sciences, physics, chemistry, the biology all have 55
in those large lectures and then cut down split into two lab rooms. So these would be ideal structures for that.
We're also seriously looking into what if we use the third one, as a testing facility.
And we could schedule and have students come in, either by class or individually if they're in the synchronous, asynchronous, or a whole group come in and do their testing in there and we would have somebody that was
who's there to support the testing, you know, make sure that the students any questions they had and everything was going smoothly in that.
So we would have that. We're also looking to take structures that we don't normally use for instruction, for example, the field house. In the field house, we can put 27 students socially distanced from each other.
And right now we're looking at that, for the English courses that have a cap of 27, so that could work out well.
So we've been hearing that our students need the English and the math. Some of the science lectures on ground and so we're really looking to provide those kind of facilities that can support that.
If we talked about the scheduling,
there was a question about does everybody, what we're looking at is that who needs to come on campus and the why. So for staff when do they need to come on campus and why and we're really working on, as far as when people saying about
the using other classrooms or scheduling alternating schedules and all that, we need to really look at, and it does take more work on all of the groups,
but we need to figure out the why and then have people come in as to meet those needs, as that. Somebody mentioned about
filled in about tarps and that. We also are looking at, we have an outdoor kinesiology or exercise area that has been wonderful.
And we're looking to put a tarp structure over that to provide shade. We're also looking to to enhance the quad area and put
improve that stage that's there, so that people can use that for outdoor meetings and group activity work and that. So we're trying to maximize the work that can be done on campus outdoors in safe areas and that.
Student we're looking at creative ways for people to support what faculty want to do as far as how to teach. Hybrids,
just the hats off some very creative I love, if you look at the anatomy, they are basically using Body Viz a new software that we got through
the CARES funding, but they bring the students on ground six times during the semester to work with the cadaver that kind of creative look at what outcomes
that student learning outcomes need to be met and how to meet that. So the hybrid will definitely continue and envision much more hybrid work where we have lectures still
online but come on campus for the group performance the meeting of the group small groups working together on that the labs and that. We're also putting a lot of interest into HyFlex. And HyFlex
is an interesting idea that's been used before Covid but does seem to have applications now and later, and it allows
some students to be on ground in the classroom and then the rest are at home and the teacher that is in the classroom is then streaming
the class, the lecture, the lab whatever's going on to the students that aren't there. So you've got a cohort on ground and then you've got students that are
online that can participate as well. And how we're handling this is we've got a group of faculty who are interested and we're supporting their work to try to figure out how to make this work. What kind of cameras, what kind of microphones
are going to be needed in order to make this happen. We do realize that everybody's going to be masked, so anybody
teaching on campus are going to need their own microphones because you're going to be talking through a mask and you're going to be talking to a spread out group of students so
we're looking to have everybody that's going to be on ground will need their own microphones, they're going to need their own technology on that.
The hybrid, the HyFlex,
the FLRs,
we're all
understanding that the
faculty are going to and the people using this are going to have to help take some of the lead on this. We've got work groups that are working on each of these where we're getting input, as far as
the IT people Dan's helping us huge as far as what kind of microphones and cameras to use, word of faculty think things need to be worked out,
how to work out the FLRs and that. So we can we need the input from the faculty that are in those areas. Monica's working with the English faculty over in the field house so that we can set it up, so it meets the needs of the group of people that are going to be working in those areas.
Athletics.
We've got spring one which really is fall. We're not going to be competing, but we are going to be having those students be
student athletes on campus. They're going to be doing practice and we're probably going to try to have two scrimmages, at least that's the intent now, we'll see hopefully that will
be able to be accomplished. And the reason for that is to give those student athletes, an opportunity to have films and the practice so that they can have
those tools to help them move forward in their scholar athlete careers.
We also have our spring two sports and those are going to be very much shortened. They have very defined where they can practice, how they can, what social distancing needs to be done,
what extra level of cleaning. The CCCAA has very specific guidelines that needs to be followed and we're going to work really hard to try to provide those opportunities, particularly for the outdoor sports, so that they can compete.
Let's see...they can compete
in the sports and all of that. I should have said, did I skip a staff scheduling, sorry on that. So on the staff,
so the classified staff on their scheduling, some other activities need to be on ground and some of the activities can be handled online.
And I think we need to again, look at focus at the y on their outcomes what needs to be done and how did we do it as safely as possible. So we're going to be working to rotate schedules to do hybrid for that kind of work as well, because I think that's what we're seeing
people are saying that they want to do is they want to come in for certain activities and then work from home for others and so that's what the plan will be.
There was a questions about community participation. I think we have to take care of their staff and the students needs, faculty first and then, if we can bring
people in to watch the theater performances. Right now what we're plan is to have them be taped and then we can put them online. As we move into orange and then yellow we'll see how that goes, but we have to do this in staging.
We mentioned a little bit about technology. We intend to have the technology in the classrooms. Technology in the staff rooms, so that we can do trainings and
people can meet with the students and that, some online some on ground and mentioned about the
microphones for people for the staff as well for speaking if you're with talking through your mask in A&R, you're going to need a microphone in order to being able to
not wear yourself out or strain your voice and all of that, so we need to really look at that. We've been lending out computers,
hotspots, web cameras. John or Dan would know better, he and Linda, but I think it's about 400 computers that have been lent out to to students and staff that needed
them in order for during this semester, and we'll continue that activity. We talked a- thank you Dan over 400 lent out and I'm sure we'll have additional what needs in the fall as well.
Talked about the Tutoring Center. There have been some exciting work by some of the group Rena leading and Esther and I know many others, Deb,
trying to figure out ways to digitally safely do tutoring and with the new tutoring desk upstairs that are six feet apart, it looks like an ideal situation with tablets to separate students. I loved Loay's idea of having the
where the instructor or the staff can go in and look at what's going on there without maybe hovering over someone's shoulder and all that, so, I think that we can pull that technology in and look at how to do that best.
Danielle mentioned that they're looking at technology to help schedule what's going on in the library.
Student access areas and computer labs I think are needed. Our students need reliable areas not only just the computers that we're lending to them, but hotspots but also places on campus where they can have reliable
access. So we're looking at a place for the tents for tutoring perhaps or I mean for testing perhaps that one of the FLRs,
and have that, as well as looking at the bottom floor of the library as areas where we can designate out areas where I'm envisioning the bottom floor of the library using it for
students for study areas because they can be isolated, separated,
in the nice social distancing areas.
Office hours have been an area,
have been redefined. When you talk to faculty, when you talk to counselors how they're working with the students,
when you talk about how people in A&R and Financial Aid are interacting with students they're really redefining it now. How do you best do that? Some of it is being done online
through Zoom. Some of it we've got the Cranium Cafe, others just through phone. I think that same thing is going to be with office hours we're going to have to figure out how to do it best.
I think that as Julius mentioned, if we take a classroom and we can isolate and separate give faculty room to have students come in and have office hours there, that's certainly something we should consider. We need to realize that some office hours will be best done with
the Zoom still and we're going to need to work with faculty and
the unions to try to redefine what's currently in the contract we're going to have trouble with. I think we have to use the the why question as to why are we doing this, how do we do this best for and safest for our students and for our faculty and kind of
work that question out. I think the group is going to have to address the office hours and
the study areas as we move closer to the semester. Let's see a there's.
Go back through the questions I have not.
[Jennifer]: There was a question about gym use Mary. [Mary]: Right.
Phil was asking about a floor which we've talked about but then, how is the gym going to be used for Athletics.
Mary: Yeah, thank you I think that's a good one, I think we do need a
floor to protect the gym.
There was a question about when we were looking at alternate places where we could do large classrooms or classrooms,
the gym was one of them, we considered. I do think we need a floor because there might be opportunities our times when we need to use the gym, but I think we need to recognize the importance of our scholar athletes and their classes as well, and we would like to use the gym for
the athletics, but I do think we do need, if we do buy a new floor over with CARES funding and that we could use it for certain events and then continue with the main focus with Athletics. So I think it gives us flexibility.
So that is one I think the FLRs will help us considerably Phil, I think the amphitheater, I think the quad, and the outdoor kinesiology are all.
We're also talking about a kind of a large structure that could be used for classrooms and then could be a warehouse afterwards. Also down in the area off of that,
area where we're talking about the FLRS. So we could put several structures down there that would have short term loot uses for providing us with large and large I'm saying 40 to 80 range of students.
Currently within the Covid maybe some moving forward as well, and then perhaps have other applications later on.
Let's see CARES funding for the projectors for the HyFlex. Definitely things that we're looking at. Microphones. Absolutely. Tutoring Center.
We also have the Tutoring Center down by the field oh that could also be available for additional. We have to just check everything out as far as how many people we can put in these rooms for
with social distancing. Our experience has been that it probably takes in an area and probably divides it by about a third or a fourth, the number that could
that could have been there in the past. So if you had, you know, 20 students that could come into a tutoring area we're probably only going to assume that we can probably put,
you know, six or so students. It really is surprising when you put in the six, but we'll be glad to check all the different areas out to see what we can put in.
And I don't know other questions.
[Jennifer]: Looks like what you answered pretty much everything Mary. [Mary]: Great.
Others or Amanuel?
Amanuel Gebru: I guess I'll jump right in Mary if there's no other questions. Just like we're doing everything else with
destruction and the business areas and Covid related items, our goal is also to ensure that we provide the safest way for a lot of our classified staff that are
in the front lines supporting our students who are usually in many of the areas that I oversee and then also admitted areas that we share with Jennifer in Fountain Hall. So in terms of safety, we want to ensure everyone safety specifically
in how we roll out things and how we transition. So as we are looking to bring back a lot of our courses on campus as Mary mentioned,
we're also trying to align the number of staffing and how we stagger what offices are open like specifically if we look at Fountain Hall,
we have Counseling, we have Admissions, Financial Aid, Business Services, Outreach, and other areas,
the Transfer Center, the career center. So you have a lot of those offices that support students on a day to day basis.
So, as we look to bring folks back, the conversations we're having with our lead managers or coordinators during our matric meetings are,
you know, if you were to come back what does it look like, for your staff, what does it look like in how you serve students,
what would be feasible. So we're asking our lead managers and supervisors these questions, so that we can gauge what they can do and then be able to answer some of the tough questions in terms of
how many staff can we have in an office and the other thing that we recognize is a lot of our service areas they have small cubicles, they have small offices,
they're not able to engage students in close proximity or even social distancing. So the other thing we're looking at is how do we use those classrooms and found hall as a possible venue to create
some distance in the way we support students in the way students are still getting served.
So one of the things we want to do is if we're going to open Fountain Hall and provide services, we will probably look at ways where we can have a check in process, an appointment process.
We don't think at this time, it would be wise for us to say that we will allow students to study and beyond the computers in the Fountain Hall area,
but Mary has mentioned, there will be areas in the library for students to be able to maybe get some support
for tutoring and those kind of services. So we're trying to be as innovative and as creative, as we can, in terms of
what does the Fountain Hall area look like and how students will be supported when they come in, whether it's appointment or whatnot and then the other piece that we really
know that's working well for us is our welcome center. Our virtual welcome center is taking phone calls, engaging with our community, is helping direct students to the right offices.
When we are able to come back on campus, the virtual welcome center has already has some plexiglass where students can still come in there and they'll be directed into the right offices.
And that all looks on depends on, you know, what offices will be open, depending on how we stagger things. If we have, for example, admissions and Financial Aid, maybe in one day
where they are seeing students, the appointments that are made will allow students to come and possibly meet
with folks in a social distanced manner, but these are all the things we're looking at in terms of how we transition our services from online to on ground.
And then also just making sure that students are being directed from the point of coming into Fountain Hall, to the point of where they need to go, especially a lot of our students
are getting a lot of appointments virtually online for Counseling. So what will that look like in our conversations with Jodi and the counselors,
is trying to figure out what is the safest manner that we could provide potentially in service, support for our students via counseling or virtually.
So these are some of the things that we're looking at, but the key component will be the staffing piece. How do we stagger staffing. What does that look like Monday to Thursday.
Do we potentially look at schedules that align with instruction in how we support students.
Do we look at how we continue some of our services virtually to ensure that our support services are still going to be open to them online, while being able to support the students that will be on campus.
And, as I mentioned before, really
continuing the online services. A lot of them are actually working really well for us. You know, in my conversations with our matric team and and our deans in the services area,
we're seeing a lot of students, we're seeing students, that a lot of times are not able to come on campus and get an appointment being served in that way,
so we want to create a hybrid approach for those that will be on campus to be seen, and for those that will be virtually still supported in that matter as well.
And then the other areas that we touched on earlier was what about all those services that are in the veterans area and the annex, FYE, EOPS,
our ASMC all those in those areas
that are away from Fountain Hall, and then our ACCESS Program. Our ACCESS office has some spacing where they're able to support students, but these are the areas we're having some dialogue with our lead,
you know, directors or supervisors to make sure how can they support students in those spaces that are really small,
and what will that look like and how they roll that out. So a lot of this is, you know early in terms of me telling you, it will look exactly a specific way,
but the most important thing that we wanted to focus on is asking our staff, you know, if we're able to do that, if we're able to bring some of these services on campus in person,
then we're going to have to sit and have the conversations with John to see what kind of combinations we can create for those areas.
And then the most important thing is, I know we're short on time, is really flexibility. You know, we are
trying to ensure the flexibility in working with our staff and faculty in how we transition to being on ground.
We want to work with folks. We want to hear your feedback. We want to use this work group to really help us
roll out the best plan for how we provide support for our students that will be on campus. We currently continue to support our students via Raider Central. So we have a lot of students that come on campus
that meet with Tim and their staff to get food and those things. So we will continue those things, but as we continue that, we want to also make sure that students are able to see, you know,
some folks from our support services areas. So that's that's pretty much in a nutshell, what I have in terms of
what our support services will potentially look like, but I'm happy to take questions. I don't know folks have been asking questions at the bottom.
Linda: Amanuel, Maria Urenda has her hand raised she has a question for you.
Amanuel: Yes, Maria.
Maria Urenda: Hi thank you. Just a question in terms of because I'm familiar with these areas, especially in Fountain Hall for student services, any thoughts on, for instance,
if it's not possible to retrofit an area to re-purpose, for instance, a classroom not being used so that, you know, you can socially distance and do financial aid intake and especially if,
you know, air ventilation being what VP Clark indicated would be, you know, flowing every thing, she said six minutes, right?
So, you know, if we... Oh six times, an hour did I say every six minutes, wishful thinking. Sorry.
And, so I'm just thinking any any thoughts like that, because some of those offices, for instance, in Financial Aid I just don't see working or even in Admissions and Records, even if we, you know, stagger stopping. So just any thoughts on that to use a classroom, for instance?
Amanuel: Absolutely. We're dedicating all the classrooms and Fountain Hall, to the service areas. So what we're trying to do is figure out,
you know, from each supervisor to kind of figure out what would that look like if we gave them
one or two classrooms how would they continue supporting students. So we're exploring all those options in terms spacing,
not just in Fountain Hall, but also outside of Fountain Hall, where there are some spaces available,
where staff and faculty feel comfortable providing services in those manners and then also just making sure they have all the equipment, all the computers,
all the plexiglass, whatever they have in their in their regular offices, making sure we provide those kind of environments for them to still support students
in an environment that's safe, that's professional, that gives them all the tools they need to assist our students. Excellent question Maria.
Maria: Thank you.
Jennifer: And there were some specific comments or thoughts around mental health
counseling and mental health. Shawn has got some,
Shawn's got some ideas.
He says, "Very unique, you know, different services. It's typically offered at a college sitting in a small enclosed room with another person with on the other side, with no outside
airflow," which is typically mental health services, the kind of facility that that counseling happens, and so I thought he was asking about,
using Fountain Hall, maybe for mental health counseling or even I think he even mentioned the parking structure at one point.
[Amanuel]: Right. [Shawn Silverstein]: I actually mentioned when you were talking Amanuel, I was thinking, maybe for Tutoring like,
kinda like some other restaurants, that I see setting up those outdoor areas that get like those big white kind of huge tents, but the sides are open so there's like lots of flow,
like I was just wondering if that area could be a possibility to be used, that would be helpful, since it's so spacious there could be like
confidentiality and privacy in the counseling down there and there's like lots of airflow from what I would imagine. As far as the mental health provision goes,
is there a discussion about us doing like a hybrid model, so we keep some Zooms and we keep some in person and then can we do in person and some of those classrooms or is that not going to be on the table?
Amanuel: Yes, every idea's on the table Shawn in terms of how we roll out, every lead supervisor or program manager is working on a plan that works within their space and then also
things that don't work within their space. So an example for your area, in the health services area,
there isn't that much space it's really small, so, then we have to explore what would that look like
for psychological services, what would we have to identify, would it be a classroom, would it be another tent type of thing.
So all these things are being discussed and folks are rolling out what they can, can't do, what staffing or are able to come on campus or faculty. So we're looking at every aspect of
how do we make it a safe environment for every individual that serving our students and then also for our students that are coming to see our faculty or staff. So we're exploring all those areas,
and we're at we're trying to get to the point where we say,
"You know what? You know, this doesn't really work for us, so what other options do we have?" So in two weeks, we have John Sinutko who we're inviting to our meeting with our lead managers
to kind of see what options, we would have for specific areas or what options would we explore in terms of larger spaces, such as classrooms or any outdoor,
you know, learning environments, that we can create for our staff and our students.
Shawn: Particularly regarding mental health?
Amanuel: Absolutely. Every area is critical in terms of looking at what options and plans that we have so mental health, you know, counseling services, admission,
every program or service is going to look at ways to come back on campus.
And then there's going to be areas where there's maybe some limitations. So that's how we have to figure out maybe we continue some of those things
in a Zoom or online environment because you know when we have more and more instruction on campus,
we got to figure out where we're going to have specific services that will be on ground as well. So we're trying to align services, the number of students that will be on campus, and then also the number of support services that will be adequately available to all of our students.
Shawn: it's an amazing amount of work, Amanuel. It's kind of neat to see how it's all getting put together like that, you know?
I respect how much work that it takes to like try to figure all this out and knowing that whatever you're figuring out right now is probably not going to look the same in August and September anyway.
Amanuel: Absolutely and it's a team effort. A lot of folks behind the scenes are doing their best to try to put something together.
And that's where we know these conversations will help us come up with better ideas, better solutions, better ways to to transition to really being face to face in a safe manner.
Shawn: I see David Katz made a comment, "I think on ground mental health counseling and related services will be enthusiastically welcomed by students returning to campus." I agree, some people I know what the CSU and UC
anticipate like whatever the demand for mental health services, this year, like I'm hearing like two to four times what it is this year.
That's what most mental health directors and the CSU's and the UC's in Southern California are talking about right now.
It's going to be a busy year. I think a lot of our students have been holding out because they really value that face to face contact when they come to receive mental health services.
I think once we come back onto the ground in any way and we offer that,
I anticipate as having like massive, massive amounts of demand, like right away with no hesitation and none of those kind of ebbs and flows that we normally would have seen in the pre-Corona era. I think it's going to start busy and stay busy the whole year.
Amanuel: Right and then also as we look at our DI populations, our EOPS, that are high touch population our FYE, our student athletes are veterans that are really
engaged in a lot of appointments, a lot of one on one support with their, you know, counselors or staff,
we're trying to figure out best ways to to create venues or spaces that allows them, you know, the best experience, because a lot of them were used to coming and seeing getting that one on one support,
but we have to make sure we create a safe environment for them as well. So all those key components of our campus in terms of transitioning,
we're trying to think of, and that these that we're not thinking of, we want to make sure folks ask us the question, so that we could do a better job of including some of those ideas and recommendations that you all have.
Shawn: One of the neat things that we created this year is kind of the work that we've done with the student athletes and creating like that whole
athletes chat last semester what's now called Raiders Lounge this semester, and I know before Sharon retired like one of the things that she and I were kind of talking about just like fantasy wise was once we are,
growing and going in a sustainable way that we would be able to basically replicate that model and bring that model to like other like highly impacted majors like EATM, or theatre, or nursing, where
someone's like a liaison and like actually goes down there to their area and we, and that also could help with spacing and social distancing also.
Like if we kind of put the boots on the ground and go to specific areas when we have like a
targeted population like a student athlete group or, you know, theatre group or something like that,
it's just another idea and I know Sharon and I had kind of been going back and forth on hoping that the athletic
programming would take off enough that we could use that model and try to generalize it in that way. Just something else to throw out there for kind of the agenda moving down the line, no.
Amanuel: Thank you Shawn appreciate that. I just want to make sure I capture any more quick questions because I know we're way over time and we still have Item number four or five to cover.
Jennifer: Yeah thanks the Amanuel. I don't see any additional questions for your area. A lot of comments and it's great I think we can capture the comments
in the minutes so we'll have all these great ideas documented. Yeah we still have the last two items. I know Julius did you want to say anything about sort of moving forward
before we kind of kind of coalesce around sort of what we want our future meetings scheduled to look like and when.
Julius: Yes, so I just thank you so much, everyone for your brilliant questions, insightful commentary, and, as you can see, it takes all of us to do this work.
For those of you who are serving on the on the operational work group,
again, our goal is to use this work group as a vehicle to address questions and concerns. So I wrote down a couple of areas food on campus, parking issues,
library season assignments, staff scheduling, we have benefits from online
engagement in Tutoring and Counseling, academic and mental health, we have all of those. So how can we leverage those. So that's the work that this work group will be doing.
This work group will be taking aspects of instruction, aspects of service, and making sure that we can
analyze them, take a look at them, work with the experts in the area and then make recommendations that will become practice. That's the charge to our group make recommendations that
can become practice. So we can include that in the in the work that we do moving forward.
Again, our goal is to make sure the folks meet twice a month, so we can take questions address them, get reports back from groups who are working on them,
and the work that's happening departments will still continue, but we want this group to be that kind of interface, so we can take that work at the department level and bring it out loud and to the larger campus decision making process.
Jennifer: So, I guess, we need to determine at this stage whether every two weeks, the folks that have been identified on the work group whether I just throw out does this time work for folks? Tuesday afternoon at 4:00?
I mean obviously we're not going to find a time that everyone is available, every time, right, so.
Julius: So I see Hugo's question, he says, "We'll also need ways to establish accountability for all people on campus," I can't read the rest of it, it went away.
And you're right. I mean this work is to make sure that we can report back out to the campus community the outcomes of our deliberations. So how are we going to do this?
Through the work of getting together and gathering information and reporting on our campus updates.
Through those members of this work group going back to their constituency groups and sharing the what's happening and taking questions from those groups back to this
particular work group. Through our regular newsletters and bulletins and ways in which we communicate through department meetings and such.
That's how the information is going back and forth and we're holding one another accountable. I appreciate the questions that faculty and staff had, but please ask those questions directly of us.
Post those questions to your deans, post those questions to your supervisors, post those questions to me, post them to Mary to Amanuel,
to whomever else. I am not saying you shouldn't talk to your union, please do so they're there for you, but also please post those questions to us, so we can interest them in a timely manner. We appreciate your
concern, we appreciate your perspective, you and us working together can make this happen.
Jennifer: So I'm hearing or I'm not seeing any real objections to this time. I've heard
from a couple of people that said, this time works. So I think we'll just carry on at this time, then every two weeks, if that works for the group. So the last question is, and I know we're already four minutes over,
is there anybody else that should be part of this work group and somebody did ask are there students. Yes, there are officially two students that are members of the work group. So yes, we do have students on.
[Mary]: Jennifer, one of the students. [Julius]: We want students. So let's, you know, we would like to have more individuals participate, but participate in a way that is going to be meaningful, so if you make a commitment to it, this is what every community not just students, please make sure that you're able to participate.
Mary: And Jennifer you asked about time, David did mention here that he can't do this time he is interested so.
Julius: Should we do a doodle poll to all the folks who are currently on the group?
And then we take the names of those who want to be on the group and what areas they want to address, and we can then do
a doodle poll to all of those people to figure out, what are the best times. We will work with the best times because I don't think we'll find a time that works for everybody, but we want to make sure that we're able to have representation from all our stakeholder groups.
Jennifer: Okay and we've had a few people asked to be on that want to dedicate, you know, every two weeks to working through...
Linda: Jennifer if I can just maybe recommend every first and third Tuesday, at this time. It seemed that, you know, the majority, this time work, and I know Academic Senate meets on,
I think they had an Academic, that there was an Academic Senate meeting today, so a lot of those folks were able to join in
to the meeting after, you know, after their meeting was done. So maybe something to consider every first and third Tuesday, and it also doesn't conflict with the monthly board meetings.
Jennifer: That's a great suggestion Linda. I think Amanuel, Mary,and I were we're going to ask AnnMarie to kind of help us with this as well as Cynthia.
I think that can be one of the doodle poll options of the first and third Tuesday. We'll see, because we know, like David katz would love to be a member, the student
ASMC President, he can't he has class at this time, so we'll do our best see, you know, if we can accommodate, but this will definitely be on the table this time first and third Tuesday, because it seems to work for a lot of people so.
Julius: Is there anything else that folks have on their minds that we have not addressed that you would like to see put
on a list
of items for discussion?
Mary: Julius, I do know, we had a question earlier that we didn't address about
how do we how we communicate with people that are hard of hearing and I know we had ordered the clear mask but clearly we need additional insight,
in order to really effectively address that, but that was at least a first step.
Julius: Right, and again I think it's very important for us to acknowledge that for folks who are hard of hearing,
or hearing impaired there are accommodations that come to
those particular individuals in our community, and then we encourage our students and our staff members who are hearing impaired,
or hard of hearing to request accommodations because they are owed those accommodations, they are eligible
for those accommodations so that we do that, but we also as you've said we'll look at other ways in which you can make sure that learning is not impacted by virtue of folks wearing masks or face coverings. We want to make sure everyone gets the very best of the learning opportunity.
Thank you to those who are volunteering to serve and work groups.
Phil asked if we can project if we'll back to normal by spring of 2022. I don't know what normal is to be quite honest so
back to normal in quotes. I appreciate Phil will say that I love
Phil saying that in quotes, I think we should look at the new normal I don't know what that new normal will look like, but that new normal will most likely be a
good collection offerings online and our regular
collection of our offerings on ground and there'll be hybrids and there'll be HyFlex models, but it is, we will be a college, that is online and a college that is on ground.
Predominantly on ground with online presence in programs and courses, and students will be able to pursue both paths to success in their
stated goals.
Thank you Audrey's recommendation to help give us some insight on her experience teaching on ground.
Again, thank you to those of you who are currently teaching on ground or
who have aspects of your work assignment on ground. Classified staff who are on campus working on ground right now. We appreciate your presence
and value your experience. Please bring that experience and that presence to our conversation because you've already living that life that many of us are about to take on.
Mary: A question, does PJ have any questions, did we get any from the community?
PJ: I just want to thank Julius for inviting me participating in this discussion. You know, we're fortunate to have Moorpark College in our community it's a great asset.
Obviously, your success and safety plan on your campus is dependent on our safety and health plan here in the community. So we're really codependent and
very excited to have this group put this plan together. I know the county has required, for instance, businesses and organizations like the city to provide a Covid prevention plan. I'm not sure if that's something that is also being required from the county but,
you know, it's we've seen the openings and closings of all of our businesses during this past year we work with all of our businesses and community partners. So we appreciate, you know, being informed and,
you know, providing any
experiences that we've gone through with not only in our city organization, but with businesses and large employers and happy to contribute whatever information we can assist with.
[Julius]: Thank you PJ. We are grateful for the partnership with the city of Moorpark. [PJ]: Thank you.
Jennifer: So I think I've got everybody that
has put in the chat that they wanted to be added, so when we send out the doodle poll we'll be sure that those folks get the email as well, so that they can put in their availability.
So I think if there are no other questions...
Julius: So, in terms of the next meeting, Jennifer there's a doodle poll that will go out. We'll get the information of the next meeting out to the campus community, in addition to the folks who are
already on the committee right, and then?
Jennifer: So we'll send a doodle poll out to everyone who's on the committee and then a few folks that have asked to be
part of it, so they can let us know their availability and we'll come to an agreement over the, you know, the best day to meet every two weeks.
And then as soon as the group decides when the meetings are going to be, then we can share that with the rest of the campus, "This is when we're meeting. If you want to come and listen and participate. Please come."
So I think AnnMarie if you're still on the call, we'll be reaching out to you to help us do that.
Thank you ma'am.
AnnMarie McCarthy: Yeah I'm still here. That's fine.
Jennifer: Okay cool thanks AnnMarie.
Okay, I think we're good. I think I've got everybody.
Julius: Thank you everyone. Have a good rest of the evening. Please be safe. See you soon.
Shawn: Likewise, take care everyone. Have a good night.
Jennifer: Thanks everybody, have a great night.